Collaboration platforms are an integral way for teams to coalesce around each other and a particular project’s goals, but there are non-technological methods to foster digital collaboration. Every team values transparency and openness from their team leaders and supervisors, so open communication is always a valuable first step to ensure that your team understands the goals of the project. You can also try things like brainstorming sessions that help team members feel listened to and active in the decision-making process so they are unafraid to share their most creative and imaginative ideas.
Why Is Planning Important?
Team collaboration software can only do so much regarding creating cohesive, communicative, and collaborative teams. That task is up to human managers who need to gather their team and delegate tasks based on ability and project needs. But there are many more things a team leader needs to do before work gets started, which is why planning is so important.
Before any project begins, leaders need to create a structure so every team and team member understands their role in the upcoming task. This can take the form of team huddles where tasks are assigned or team members volunteer for a particular job. It can also be the place where team members are shown the overarching plan senior leadership has envisioned for the project so they can provide input and constructive criticism.
What To Do With Feedback?
There is no point in planning a work project if all of your team member’s suggestions fall on deaf ears. The whole point of work planning and digital collaboration is for team members to provide their insight into how best to implement the plan. When listening to the feedback of your various team members, make sure you can connect their input with a particular challenge of the project.
But make sure that feedback is not something limited only to the planning stages. You and your team should institute daily, weekly, or monthly collaboration sessions to gather more feedback on what the plan has accomplished, the goals it has yet to achieve, and the best ways to get the ball rolling on those upcoming challenges.
Team collaboration tools can take the form of advanced software like PDF tools online, a PDF editor, or a PDF-to-text converter online, but nothing can be as effective in work planning as a simple whiteboard and markers. A whiteboard and markers are great for holding brainstorming sessions that can gather the best ideas from your team.
These types of sessions can also help team members feel like they are a part of the process instead of reinforcing top-down leadership dynamics. Brainstorming is an effective, low-cost, and enjoyable way for teams to build rapport with each other but also collaborate on solving any potential issues with the project.
Double and Triple-Check Everything
You’ve done your brainstorming sessions. You’ve delegated tasks and have nailed down a timeline for everything. Are you done? Is everything ready to go? Not yet. After you’ve created a workable plan for the project, you should do a deep dive into every individual node of the plan to ensure there aren’t any loose ends or potential problems.
Are the right people on the right task? Are there any skill gaps that you need to fill before you go into Sprint mode? You need to be able to scrutinize your plan and take a step back before you are entirely sure that the process is sound. You can even do this as the project unfolds and schedule progress meetings to ensure everything is going as planned.